Event calculator – 1st Rowlands Castle Scout Group

Event cost calculator

This event calculator has been made to support event leaders and groups to plan costs of an event and use OSM & GoCardless for any payment taken via OSM. Please report any issues to us via info@rowlandscastlescouts.org.uk

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Event info
Event name	Number of young people
Location	Number of leaders
How many nights?	Total Attendees [calculator total-attendees “number-participants + number-adults”]

Building	Camping	Visitors
Building cost per night How many building nights? *[calculator building-base “building-pn building-nights”] Building cost per person Building free places Building – Number of overnight sleeping (Enter minimum of your free places) Extra sleepers[calculator paying-sleepers “building-sleepers – building-free-places”] Extra sleeper fee [calculator extra-sleeper-fee “paying-sleepers * building-per-person”]**	Fixed site hire 1 Fixed site hire 2 Site hire [calculator site-hire “site-hire-1 + site-hire-2”] Camping cost per night (£) How many are camping? *Camping fees [calculator camping-fees “camping-per-night camping-number”]**	Visitor fee
Building total [calculator building-cost “extra-sleeper-fee + building-base”]	Camping total [calculator camping-cost “site-hire + camping-fees”]	Visitor total cal TBC

Catering		Catering Budget [calculator catering-total “Gas-cal + Food-cal”]
Number of days (auto calculated) [calculator Days hide_field “nights + 1”]	Gas cost per day (Outdoor cooking)	Food cost per day
Gas [calculator Gas-cal hide_field “gas * Days”]	Food [calculator Food-cal hide_field “food * Days * total-attendees”]

Activities		Activity total [calculator Activitytotal “activity-1-cost + activity-2-cost + activity-3-cost + activity-4-cost + activity-5-cost + activity-6-cost + activity-7-cost + activity-8-cost + activity-9-cost”]
Activity 1 Cost 1 (£)	Activity 2 Cost 2 (£)	Activity 3 Cost 3 (£)
Activity 4 Cost 4 (£)	Activity 5 Cost 5 (£)	Activity 6 Cost 6 (£)
Activity 7 Cost 7 (£)	Activity 8 Cost 8 (£)	Activity 9 Cost 9 (£)

Activities

Activity total

[calculator Activitytotal “activity-1-cost + activity-2-cost + activity-3-cost + activity-4-cost + activity-5-cost + activity-6-cost + activity-7-cost + activity-8-cost + activity-9-cost”]

Activity 1 Cost 1 (£)

Activity 2 Cost 2 (£)

Activity 3 Cost 3 (£)

Activity 4 Cost 4 (£)

Activity 5 Cost 5 (£)

Activity 6 Cost 6 (£)

Activity 7 Cost 7 (£)

Activity 8 Cost 8 (£)

Activity 9 Cost 9 (£)

Fee’s (Auto calculated)		Total Event Fee [calculator event-total “building-cost + camping-cost + catering-total + Activitytotal”] Before fee’s
GoCardless transaction fee (£)(auto calculated) [calculator gctfee “number-participants * 0.20”]	GoCardless percentage fee (£) [calculator Gcpercent “event-total * 0.01”]	OSM fees (£) (auto calculated) [calculator TotalOSMfee “event-total * number-participants * 0.00195”]
Total charges [calculator Totalfees “gctfee + Gcpercent + TotalOSMfee”]

Fee’s (Auto calculated)

Total Event Fee [calculator event-total “building-cost + camping-cost + catering-total + Activitytotal”]

Before fee’s

GoCardless transaction fee (£)(auto calculated) [calculator gctfee “number-participants * 0.20”]

GoCardless percentage fee (£) [calculator Gcpercent “event-total * 0.01”]

OSM fees (£) (auto calculated) [calculator TotalOSMfee “event-total * number-participants * 0.00195”]

Total charges [calculator Totalfees “gctfee + Gcpercent + TotalOSMfee”]

Advertised event cost
Event cost per paying person (Via OSM) [calculator Perpayingattendeefee “event-total + Totalfees”] [calculator Perpayingattendee “Perpayingattendeefee / number-participants”]	Event cost per paying person (Other payment method) [calculator Perpayingattendee2 “event-total / number-participants”]